Procurement & RFPs
Doing Business with ACTR
ACTR, a division of Tri Valley Transit, is a non-profit organization, which operates the public transportation system providing deviated-fixed-route and demand-responsive transit services in Addison County, Vermont. To provide our services, we rely on a small range of contractors and suppliers who work with us through the entire procurement process. The goods and services we purchase are of the utmost importance to providing safe, reliable, accessible and affordable transportation for our customers.
Goods and services purchased by ACTR range widely from paper clips to buses. We encourage small businesses owned by minorities and women to pursue contracts to compete for ACTR business. Learn more about specific DBE program information.
Who buys for ACTR?
The Senior Managers and/or Executive Director sign off on all purchases for ACTR. If anyone has any questions about ACTR’s purchasing policies, please contact:
Jim Moulton, Executive Director
All forms, bid notices, specifications and other documents can be picked up at the above address during regular office hours, Monday – Friday 8:30 am to 4:30 pm.
What does ACTR buy?
Parts, supplies, equipment, professional, construction and other services required to maintain and operate its transit system as well as a small bus operations/maintenance facility.
How does ACTR buy?
All goods and services ACTR needs are obtained through either an informal purchasing process or a competitive bidding/request for proposals process.
Goods and/or services valued from $2,500 to $100,000 may be purchased from the lowest and best of two quotations in writing or request for proposal process.
Goods and/or services valued over $100,000 are purchased through a competitive sealed bid or request for proposals process. Vendors are notified of ACTR’s intent to obtain bids or proposals by direct mailings from current vendor lists and through newspaper advertisements.
Federal Mandated Third Party Contract Clauses:
As part of an FTA recipient’s obligation to maintain adequate technical capacity to carry out its project and comply with the Common Grant Rules, the recipient’s third party contracting capability must be adequate to undertake its procurements effectively and efficiently in compliance with applicable Federal, State, and local requirements. The Common Grant Rules require the recipient to maintain a contract administration system to ensure that it and its third party contractors comply with the terms, conditions, and specifications of their contracts or purchase orders and applicable Federal, State and local requirements. Specific third party contract provisions are required for each third party contract including requirements that each third party contractor extend those provisions to its subcontractors to the extent required. Additional guidelines for third party contract provisions are found by visiting the following website: FTA Circular 4220.1F
Per TVT’s procurement requirements, this link is a brief copy of the Federal Mandated Third Party Contract Clauses (additional clauses may be necessary due to varying procurement specifications and needs, and will be cited in the individual RFP/IFB)
The acknowledgement of receipt is necessary for third party vendors to include as part of their bid package as a responsible vendor.
Who receives ACTR’s bid notices/requests for proposals?
- Known vendors
- Think Vermont
- Vendors requesting to be on our bid list for specific categories of goods or services that ACTR requires
How does ACTR advertise for bids/proposals?
All bid and proposal related advertising appears in the legal notice sections of the Addison County Independent, the Burlington Free Press and/or the Rutland Herald (as appropriate) and Think Vermont.
How do I get on ACTR’s bidder’s list?
Getting on ACTR’s bidder’s list is as simple as forwarding a letter of interest to:
Angela McCluskey, DBE Officer
The following information must accompany your request to be placed on ACTR’s bidder’s list:
- Legal / recognized name of your business.
- Street and/or PO Box mailing address(es) of business.
- All business contact phone numbers: 1-800 or similar, fax, pager, cellular, mobile and local phone numbers: e-mail and/or Web site addresses (when available.)
- Business point of contact, names and positions held.
- Future solicitations you wish to be mailed. Please limit requests to services and/or parts that can be provided by your business.
- Identify if business has Vermont Agency of Transportation DBE, MBE, WBE status.
Disadvantaged Business Enterprises
If anyone feels that their firm qualifies as a Disadvantaged Business Enterprise (DBE) under 49 CFR Part 26, please contact:
Angela McCluskey, DBE Liaison Officer
Addison County Transit Resources
297 Creek Road
Middlebury, VT 05753
Download a DBE application. On a triennial basis, ACTR establishes goals for the participation of disadvantaged businesses in its procurement process. For Federal Fiscal Years 2015-2017, ACTR’s DBE goal is 3.88%.
NOTE: There is no DBE set-aside in ACTR’s Disadvantaged Business Enterprise Program.
A Disadvantaged Business Enterprise is defined as a for-profit small business concern:
- That is at least 51% owned by one or more individuals who are both socially and economically disadvantaged or, in the case of a corporation, in which 51% of the stock is owned by one or more such individuals; and
- Whose management and daily business operations are controlled by one or more of the socially and economically disadvantaged individuals who own it.
Other criteria include, but are not limited to:
- Membership in a protected class;
- The owners’ personal net worth; and
- Firm meets SBA small business guidelines.