ACTR Procurement

Doing Business with Addison County Transit Resources

Addison County Transit Resources (ACTR) is a non-profit organization, which operates the public transportation system providing deviated-fixed-route and demand-responsive transit services in Addison County, Vermont. To provide our services, we rely on a small range of contractors and suppliers who work with us through the entire procurement process. The goods and services we purchase are of the utmost importance to providing safe, reliable, accessible and affordable transportation for our customers.

Goods and services purchased by ACTR range widely from paper clips to buses. We encourage small businesses owned by minorities and women to pursue contracts to compete for ACTR business. Learn more about specific DBE program information.

Who buys for ACTR?

The Senior Managers and/or Executive Director sign off on all purchases for ACTR. If anyone has any questions about ACTR’s purchasing policies, please contact:

Jim Moulton, Executive Director
Addison County Transit Resources
PO Box 532, 297 Creek Road
Middlebury, VT 05753

Telephone: 802-388-2287
Fax: 802-388-1888
Email: jim@actr-vt.org

All forms, bid notices, specifications and other documents can be picked up at the above address during regular office hours, 8:30 am to 4:30 pm, Monday — Friday.

What does ACTR buy?

Parts, supplies, equipment, professional, construction and other services required to maintain and operate its transit system as well as develop and build a small bus operations/maintenance facility.

How does ACTR buy?

All goods and services ACTR needs are obtained through either an informal purchasing process or a competitive bidding/request for proposals process.

Goods and/or services valued from $2,500 to $100,000 may be purchased from the lowest and best of two quotations in writing or request for proposal process.

Goods and/or services valued over $100,000 are purchased through a competitive sealed bid or request for proposals process. Vendors are notified of ACTR’s intent to obtain bids or proposals by direct mailings from current vendor lists and through newspaper advertisements.

Who receives ACTR’s bid notices/requests for proposals?

  • Known vendors
  • Think Vermont
  • Vendors requesting to be on our bid list for specific categories of goods or services that ACTR requires

How does ACTR advertise for bids/proposals?

All bid and proposal related advertising appears in the legal notice sections of the Addison County Independent, the Burlington Free Press and/or the Rutland Herald (as appropriate) and Think Vermont.

How do I get on ACTR’s bidder’s list?

Getting on ACTR’s bidder’s list is as simple as forwarding a letter of interest to:

Gordon Marsh, DBE Officer
PO Box 532, 297 Creek Road
Middlebury, VT 05753

The following information must accompany your request to be placed on ACTR’s bidder’s list:

  • Legal / recognized name of your business.
  • Street and/or PO Box mailing address(es) of business.
  • All business contact phone numbers: 1-800 or similar, fax, pager, cellular, mobile and local phone numbers: e-mail and/or Web site addresses (when available.)
  • Business point of contact, names and positions held.
  • Future solicitations you wish to be mailed. Please limit requests to services and/or parts that can be provided by your business.
  • Identify if business has Vermont Agency of Transportation DBE, MBE, WBE status.

Disadvantaged Business Enterprises

If anyone feels that their firm qualifies as a Disadvantaged Business Enterprise (DBE) under 49 CFR Part 26, please contact:

Gordon Marsh, DBE Liaison Officer
Addison County Transit Resources
PO Box 532, 297 Creek Road
Middlebury, VT 05753

Telephone: 802-388-2287
Fax: 802-388-1888
Email: gordon@actr-vt.org

Download a DBE application. On a triennial basis, ACTR establishes goals for the participation of disadvantage business in its procurement process. For Federal Fiscal Years 2011-13, ACTR’s DBE goal is 2.60%.

NOTE: There is no DBE set-aside in ACTR’s Disadvantage Business Enterprise Program.

Certification eligibility:

A Disadvantaged Business Enterprise is defined as a for-profit small business concern:

  • That is at least 51% owned by one or more individuals who are both socially and economically disadvantaged or, in the case of a corporation, in which 51% of the stock is owned by one or more such individuals; and
  • Whose management and daily business operations are controlled by one or more of the socially and economically disadvantaged individuals who own it.

Other criteria include, but are not limited to:

ACTR DBE Program Policy

Request for Proposals

2-Way Radios

Addison County Transit Resources, Inc., hereafter known as ACTR, is requesting proposals from qualified installers/sellers of 2-way radio systems to provide installation of new 2-way radio equipment at our facility and on our transit fleet.

To be considered, three (3) hard copies of the proposal as well as an electronic copy on flash drive must be received by:

Angela McCluskey, SPSM
Asst. Finance Manager/Procurement Administrator
RE: ACTR 2-Way Radio RFP
c/o Addison County Transit Resources
P.O. Box 532
297 Creek Road
Middlebury, Vermont 05753

The proposal should be received by ACTR by no later than 4 pm on October 29, 2014.

Request for Proposal packets with detailed information can be obtained by contacting Angela McCluskey, Asst. Finance Manager/Procurement Administrator, at (802) 388-2287 by email angela@actr-vt.org or clicking this link RFP 2-Way Radios

SOLAR PV SYSTEM – Deadline revised

Addison County Transit Resources, hereafter known as ACTR, is requesting proposals for the design, installation and maintenance of a solar pv system optimized for the Community Transportation Center at 297 Creek Road, Middlebury, Vermont.

***REVISED as of 10/13/14***

Closing Date for Proposals: To be considered, three (3) hard copies of the proposal as well as an electronic copy on flash drive must be received by
4 pm Tuesday, October 14, 2014 – or – due to the Federal Holiday Monday, Oct. 13th – an electronic copy of the proposal in PDF format must be received via email by Nadine Barnicle and Angela McCluskey no later than 4 pm, Tuesday, October 14, 2014.

Contacts:
Angela McCluskey, Asst. Finance Mgr./Procurement Admin.
Nadine Canter Barnicle, Special Projects Manager
re: Commercial Solar Installation RFP
c/o Addison County Transit Resources
P.O. Box 532, 297 Creek Road, Middlebury, VT 05753
angela@actr-vt.org
nadine@actr-vt.org

Request for Proposal packets and information from Oct 6 site tour can be obtained by contacting Angela McCluskey or Nadine Barnicle at the emails listed above. All documents are available in pdf format below for downloading.

Additional info for solar RFP:
ACTR Solar RFP-QA_1
ACTR_asbuiltE501
ACTR_asbuiltE503
ACTR_asbuilts_E301
Revised_2-ACTR SolarPV_Oct_8_2014
ACTR – Roof Asbuilt_Oct_2014

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