ACTR Procurement

Doing Business with Addison County Transit Resources

Addison County Transit Resources (ACTR) is a non-profit organization, which operates the public transportation system providing deviated-fixed-route and demand-responsive transit services in Addison County, Vermont. To provide our services, we rely on a small range of contractors and suppliers who work with us through the entire procurement process. The goods and services we purchase are of the utmost importance to providing safe, reliable, accessible and affordable transportation for our customers.

Goods and services purchased by ACTR range widely from paper clips to buses. We encourage small businesses owned by minorities and women to pursue contracts to compete for ACTR business. Learn more about specific DBE program information.

Who buys for ACTR?

The Senior Managers and/or Executive Director sign off on all purchases for ACTR. If anyone has any questions about ACTR’s purchasing policies, please contact:

All forms, bid notices, specifications and other documents can be picked up at the above address during regular office hours, 7 am to 5 pm, Monday — Friday.

What does ACTR buy?

Parts, supplies, equipment, professional, construction and other services required to maintain and operate its transit system as well as develop and build a small bus operations/maintenance facility.

How does ACTR buy?

All goods and services ACTR needs are obtained through either an informal purchasing process or a competitive bidding/request for proposals process.

Goods and/or services valued from $2,500 to $100,000 may be purchased from the lowest and best of two quotations in writing or request for proposal process.

Goods and/or services valued over $100,000 are purchased through a competitive sealed bid or request for proposals process. Vendors are notified of ACTR’s intent to obtain bids or proposals by direct mailings from current vendor lists and through newspaper advertisements.

Who receives ACTR’s bid notices/requests for proposals?

• Known vendors
• Think Vermont
• Vendors requesting to be on our bid list for specific categories of goods or services that ACTR requires

How does ACTR advertise for bids/proposals?

All bid and proposal related advertising appears in the legal notice sections of the Addison County Independent, the Burlington Free Press and/or the Rutland Herald (as appropriate) and Think Vermont.

How do I get on ACTR’s bidder’s list?

Getting on ACTR’s bidder’s list is as simple as forwarding a letter of interest to:

Gordon Marsh, DBE Officer
PO Box 532, 282 Boardman Street
Middlebury, VT 05753

The following information must accompany your request to be placed on ACTR’s bidder’s list:

• Legal / recognized name of your business.
• Street and/or PO Box mailing address(es) of business.
• All business contact phone numbers: 1-800 or similar, fax, pager, cellular, mobile and local phone numbers: e-mail and/or Web site addresses (when available.)
• Business point of contact, names and positions held.
• Future solicitations you wish to be mailed. Please limit requests to services and/or parts that can be provided by your business.
• Identify if business has Vermont Agency of Transportation DBE, MBE, WBE status.

Disadvantaged Business Enterprises

If anyone feels that their firm qualifies as a Disadvantaged Business Enterprise (DBE) under 49 CFR Part 26, please contact:

Download a DBE application. On a triennial basis, ACTR establishes goals for the participation of disadvantage business in its procurement process. For Federal Fiscal Years 2011-13, ACTR’s DBE goal is 2.60%.

NOTE: There is no DBE set-aside in ACTR’s Disadvantage Business Enterprise Program.

Certification eligibility:

A Disadvantaged Business Enterprise is defined as a for-profit small business concern:

• That is at least 51% owned by one or more individuals who are both socially and economically disadvantaged or, in the case of a corporation, in which 51% of the stock is owned by one or more such individuals; and
• Whose management and daily business operations are controlled by one or more of the socially and economically disadvantaged individuals who own it.

Other criteria include, but are not limited to:

• Membership in a protected class;
• The owners’ personal net worth; and
• Firm meets SBA small business guidelines.

ACTR DBE Program Policy

Requests for Proposals

RFP bids may be submitted by:
fax – (802)388-1888
mail – PO Box 532, Middlebury, VT 05753
hand – 282 Boardman St, Middlebury

Furniture: Download Request for Proposals Furniture proposals must be submitted electronically to nadine@actr-vt.org and with 3 hard copies. Furniture proposals are due by no later than 4pm EST, Monday, April 29, 2013.

Snow Plow: Download Request for proposals Snow Plow bids must be received no later than noon EST, Tuesday, April 30, 2013. In addition to usual delivery methods, snow plow bids may also be e-mailed to angela@actr-vt.org.